Written statement of particulars

What terms should a written statement of particulars include?

A written statement of particulars in employment provided to employees and workers must include the following (which can be made up of one or more documents,although one of the documents must be a ‘principal statement’) incorporating the items below. The list of requirements has been enhanced by the government from April 2020.

  • the business’s name;
  • the employee’s name, job title or a description of work and start date;
  • if a previous job counts towards a period of continuous employment, the date the period started;
  • how long the job is expected to last;
  • details of all benefits provided by the employer;
  • how much and how often an employee will get paid;
  • hours of work (and if Sunday’s, night work or overtime is required);
  • if days/hours are variable, then details of how hours might vary should be given;
  • details of any probationary period;
  • details of any training which is being provided;
  • paid holiday entitlement (and whether public holidays are included);
  • place of work, and whether there is a requirement to relocate;
  • if an employee works in different places, where these will be, together with the employer’s address;

As well as the principal statement, a written statement must also contain information about the following or where it can be found:

  • how long a temporary job is expected to last;
  • the end date of a fixed-term contract;
  • notice periods;
  • collective agreements, if appropriate;
  • pensions;
  • how to deal with a grievance;
  • how to complain about a disciplinary or dismissal decision.

In most cases, you are more likely to be provided with a contract of employment, which will incorporate the above minimum requirements, and a lot more.

Click here to go to the contracts of employment page

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